The main focus of a wedding day is the new happy bride and groom. However, it’s also a special day for family and friends. It isn’t every day you get to celebrate such a memorable event of two individuals starting their new lives together.
Though offering transportation for your wedding guests isn’t necessary, it’s a kind way to guarantee your wedding guests are having a good time as well.
It can be a bit overwhelming to schedule transportation for such a huge group. Fortunately, there are tips you can follow. Aside from that, you can make the task less overwhelming if you hire a Hawaii limo rental company for help.
Inform Your Guests Early On
If you want to offer wedding limo transportation for your guests, you need to inform them before the day of the wedding.
When it comes to weddings, guests usually plan their transportation well in advance of the date. This is particularly true if they come from a far location.
If that’s the case, you’ve got to inform them well in advance as well. This will help guarantee they will not hire unnecessary transportation. You can include this information in a follow-up note to all your confirmed guests, in your wedding invitation, or the save the day cards.
To prevent miscommunication and delays, it’s a wise move to offer your guests a copy of the schedule of the shuttle pickup. The schedule needs to include departure time, arrival time, and pickup location.
The schedule needs to be concise and clear. This will help avoid guests creating excuses as to why they’re late for the shuttle service.
Schedule Shuttle Service Times
It’s always better to be cautious and plan for your guests to arrive early when it comes to group shuttle service during your wedding day.
As much as possible, make sure the shuttle will arrive at the destination at least 25 to 45 minutes before the start of your wedding event. This will help prevent any potential traffic or delays.
Furthermore, you shouldn’t limit the shuttle service to just the start and end of the wedding event. It’s always better to provide shuttle services every hour. This depends on how long the event is and where the reception is located.
Providing scheduled shuttle services throughout the event will be extremely useful for families with kids and older guests that might not plan on staying the whole night.
Assign a Point Person
As the groom or bride, you’ll probably have a lot more issues going on than making sure the shuttle service is working fine.
Because of this, you need to assign a point person. This individual is responsible for overseeing the group transportation.
In general, this individual will have an accurate pickup schedule and guest list, together with any other important details. These details will enable the individual to keep track of guests and who still require the limousine transportation.
To make things simple, the job of the point person is to make sure no guest is left behind.